Step 01
AI reads it
An incoming email, form or request is read and understood: who it's from, what they want and how urgent it is.
AI automation · Gothenburg
From inbox to action.
I build AI automations that read incoming emails and requests, log the key details in your systems and draft the reply, ready for you to approve. Less admin, more time for customers.
- Fixed-price pilot
- You approve everything
- n8n / Make
Live workflow
Inbox → action
- New email arrives
- AI reads and extracts
- Logged to Sheets / CRM
- Reply drafted
- You approve
Connects to the tools you already use
GmailOutlookGoogle SheetsExcelHubSpotPipedriveFortnoxVismaSlackMicrosoft TeamsNotionAirtableCalendlyn8nMake
The problem
Hours lost to copy-paste admin
The work isn't hard. It just never ends, and it pulls your best people away from customers.
01
Reading and sorting
Every email, form and request has to be opened, read and passed on by someone.
02
Typing it in twice
Names, dates and amounts get retyped into spreadsheets, CRMs and booking systems.
03
Writing the same replies
Confirmations, quotes and follow-ups are written from scratch, again and again.
Does your team spend 5+ hours a week on this? Then it's worth a conversation.
Book a free call
How it works
Three steps. You have the final say.
Built with n8n or Make and modern AI models, connected to the tools you already use.
Step 02
Details get logged
Key information is saved where you already work: Google Sheets, Excel, your CRM or booking system.
Step 03
A draft waits for you
A reply, quote or document is drafted for a person to review. Nothing goes out without your approval.
Getting started
Small start. Real results.
- 01
Free 20-min call
We find one repetitive task that's worth automating.
- 02
Fixed-price pilot
I build one workflow, and you test it on real work.
- 03
Optional monthly support
I keep it running, adjust it and add new flows when you're ready.
Demos
See it in action
Short screen recordings of real workflows, from incoming message to approved draft.
Video coming soon
Email request → quote draft
A customer request is read, logged and answered with a draft quote.
Video coming soon
Job application → candidate sheet
CVs are summarized and added to a candidate list automatically.
Video coming soon
Invoice email → bookkeeping log
Invoices and receipts are picked out of the inbox and logged.
Video coming soon
Booking request → reply draft
Viewing and table requests get a suggested reply with available times.
Examples by industry
Same idea, your business
Pick an industry to see what "inbox to action" can look like.
Examples
AI for staffing & recruitment
- 01Applications are read and added to your candidate list
- 02Client requests become a job order and a confirmation draft
- 03Timesheets sent by email are logged per consultant
Example flow
- Job application email
- AI reads the CV
- Added to candidate sheet
- Reply drafted to candidate
Examples
AI for accounting firms
- 01Receipts and invoices from email are sorted and logged
- 02Reminders about missing documents are drafted for clients
- 03Client questions are summarized with a suggested answer
Example flow
- Receipts arrive by email
- AI reads amounts and dates
- Logged per client
- Reminder drafted for missing docs
Examples
AI for restaurants
- 01Group and event booking requests are collected in one sheet
- 02Catering quotes are drafted from the request
- 03Supplier emails and invoices are logged automatically
Example flow
- Group booking request
- AI reads date and guests
- Saved to bookings sheet
- Confirmation drafted with menu
Don't see your industry? The same approach works for most work that starts in an inbox. Tell us about your workflow.
What I can build
Automations that fit your business
Three automations work for almost any small business. The rest are tailored to one industry. Open a card to see how it works and whether it fits you.
These are examples of what I can build for you, not past client projects. Every setup is tailored to your tools and your way of working.
Works for any business
Inbox to action
Every incoming email or message is read, sorted, logged and answered with a draft for you to approve.
How it works
- 01A new email, form or message arrives.
- 02AI picks out who it's from, what they want and how urgent it is, and logs it in your sheet or CRM.
- 03A reply is drafted in your tone. You check it and press send.
A good fit if
- You answer the same kinds of questions or requests every day
- Messages sometimes wait hours or days for a reply
- Details get copied by hand from emails into a sheet or system
Probably not for you if
- You get only a handful of emails a week
- Every message needs a completely unique, expert answer
Works with
- Gmail
- Outlook
- Google Sheets
- Excel
- CRM
- n8n / Make
- AI model
Setup size
Small: about a week
Why it matters
Speed wins: firms that answered a web inquiry within an hour were nearly 7 times more likely to qualify it than those that waited an hour longer.
Works for any business
The chaser
Polite, automatic reminders for whatever is missing, which stop the moment it arrives.
How it works
- 01You list what you're waiting for and from whom: documents, timesheets, signatures, answers.
- 02Friendly reminders go out on a schedule you choose, getting firmer only if you want them to.
- 03As soon as the item arrives, reminders stop and it's ticked off in your overview.
A good fit if
- You spend time every week chasing people for things
- Deadlines slip because something was missing
- Reminders depend on someone remembering to send them
Probably not for you if
- Your accounting system already chases what you need (for example unpaid invoices in Fortnox)
- You rarely wait on anyone
Works with
- Gmail
- Outlook
- SMS
- Google Sheets
- Excel
- n8n / Make
Setup size
Small: about a week
Why it matters
Small business owners spend around 11 hours a week on admin and finance, almost twice the time they spend on sales.
Source: American Express SME Business Barometer (UK, 2026), via ChannelX
Works for any business
Feedback and reviews
A short "how did it go?" after every visit or job. Happy customers get your Google review link, unhappy ones reach you privately first.
How it works
- 01After a visit, delivery or finished job, the customer gets a short message.
- 02They rate their experience in one tap.
- 03High ratings are invited to leave a Google review. Low ratings go straight to you so you can fix it.
A good fit if
- Your customers are happy, but few leave reviews
- New customers find you on Google
- You'd rather hear complaints before they're public
Probably not for you if
- You have no way to contact customers after the visit
- You already run a review program that works
Works with
- SMS
- Google Forms
- Google Sheets
- Google Business Profile
- n8n / Make
Setup size
Small: about a week
Why it matters
97% of consumers read reviews for local businesses, and 74% only pay attention to reviews from the last three months.
Guest comeback system
Turn anonymous walk-in and kiosk guests into regulars who come back on your quiet days.
Built on: Feedback and reviews + The chaser
How it works
- 01A QR code on tables or receipts lets guests sign up with consent for a small welcome reward.
- 02On your quiet days, signed-up guests get one short offer, like a free coffee with lunch Monday to Thursday.
- 03You see how many signed up and how many came back to use a reward.
A good fit if
- You're packed on weekends and quieter early in the week
- Many guests order at a kiosk or walk in without booking
- You don't have a way to reach past guests today
Probably not for you if
- You're full every day of the week
- Your booking system already runs a loyalty program you use
Works with
- QR code
- Web form
- SMS
- Google Sheets
- n8n / Make
Setup size
Medium: 2–3 weeks
Talk to me about thisQuestion and catering assistant
Answers the everyday questions for you and turns group and catering requests into ready drafts.
Built on: Inbox to action
How it works
- 01Guests ask about opening hours, the menu or allergies on Instagram, Messenger, your website or by email.
- 02Common questions are answered right away from your own information, with a link to your booking page.
- 03Group and catering requests are summarized and a quote is drafted for you to approve.
A good fit if
- Staff answer the same questions many times a day
- Group or catering requests sometimes go unanswered
- You want to keep using your current booking system
Probably not for you if
- You get very few messages
- You'd want the assistant to confirm bookings on its own
Works with
- Messenger
- Website chat
- Your booking page
- n8n / Make
- AI model
Setup size
Medium: 2–3 weeks
Talk to me about thisWho's-hiring lead radar
Every Monday, a list of local companies posting the roles you staff, so you can call them before your competitors do.
How it works
- 01New job ads in your area and roles are collected automatically.
- 02AI groups them by company and notes why each one looks like a good prospect.
- 03You get a short list with a draft first email for each company.
A good fit if
- You staff roles that companies also advertise themselves
- Finding new clients takes a lot of your time
- You focus on a city or region
Probably not for you if
- Your clients come only through framework agreements or tenders
- You already use a sales tool that tracks hiring signals
Works with
- Platsbanken (JobSearch API)
- Job boards
- Google Sheets
- n8n / Make
- AI model
Setup size
Medium: 2–3 weeks
Talk to me about thisClient request to job order
A messy client email becomes a logged job order and a draft job ad in minutes.
Built on: Inbox to action
How it works
- 01A client emails: "We need 2 forklift drivers from Monday, evening shift."
- 02AI pulls out the role, number of people, start date, shift and requirements, and logs the order.
- 03A job ad and a confirmation to the client are drafted for your recruiter to approve.
A good fit if
- Client requests arrive by email in different formats
- Recruiters copy the same details into several places
- Speed matters when a client needs people fast
Probably not for you if
- Clients already order through a portal that fills your system
- You handle only a few orders a month
Works with
- Gmail
- Outlook
- Google Sheets
- Your ATS or CRM
- n8n / Make
- AI model
Setup size
Small: about a week
Talk to me about thisClient inbox triage
Emails from dozens of clients sorted by client and urgency, with replies drafted for you.
Built on: Inbox to action
How it works
- 01Each new email is matched to the right client and labeled: question, document, invoice or urgent.
- 02Incoming invoices and documents are logged in a tracker per client.
- 03Urgent emails alert you, and routine questions get a draft reply to check and send.
A good fit if
- Your inbox mixes emails from many clients
- Important messages sometimes get buried
- You answer similar client questions over and over
Probably not for you if
- Clients already send everything through a client portal
- You have only a few clients
Works with
- Outlook / Microsoft 365
- Gmail
- Teams
- Excel
- Google Sheets
- n8n / Make
- AI model
Setup size
Small: about a week
Talk to me about thisMonth-end document chaser
A checklist per client that politely reminds them until every document and answer is in.
Built on: The chaser
How it works
- 01Each client has a checklist of what you need this month or year-end.
- 02Missing items trigger friendly reminders on the days you choose.
- 03You see at a glance which clients are complete and which are still missing something.
A good fit if
- You spend hours chasing receipts, statements and answers
- Month-end or year-end work gets delayed by missing documents
- Reminders are sent by hand, one client at a time
Probably not for you if
- Your client portal already reminds clients about everything you need
- Clients always deliver on time
Works with
- Outlook
- Gmail
- SMS
- Excel
- Google Sheets
- n8n / Make
Setup size
Small: about a week
Talk to me about this
About me
Practical AI for small teams
Hi, I'm Nahid, the founder of Flowrevenueai, based in Gothenburg. I help small businesses hand their repetitive admin over to AI, so their team can focus on customers instead of copy-paste.
I build automations with n8n, Make and modern AI models, connected to the tools you already use. Every workflow keeps a human in control: nothing important goes out without your approval.
What I can build for you
- Email and inbox automation: sort, summarize and draft replies
- Lead capture and follow-up from forms, email and social media
- Booking, reminder and confirmation flows
- Customer sign-ups, loyalty rewards and win-back offers
- Automatic review requests after a visit or purchase
- Data entry into Google Sheets, Excel or your CRM
- AI chat assistants that answer common questions
- Document handling: read invoices, receipts and forms
- Weekly reports and summaries sent to your inbox
- Connecting apps that don't talk to each other
- You approve before anything is sent
- Works with your current tools
- Built with GDPR in mind
Get in touch
Let's find your first automation
Book a free 20-minute call. We'll look at where your team loses time and whether a pilot makes sense. No obligation.